Tasks
Owners, sub-tasks, priority and labels, dependencies, recurrence, time, mentions and history.
The essentials
- Owner — a task in a personal space belongs to its holder; to hand it to someone, send it to their incoming. In a team space, the owner is chosen among the team's members.
- Due date, description (Markdown, with a preview) and the fields of its task type.
- Sub-tasks — a checklist inside the task. Paste several lines to add several items, rename, reorder by drag and drop; progress shows on cards.
- Outline document — search documents or paste a URL to link one, or create an Outline document from the task.
- History — every change is recorded with the state before and after (place, column, owner, due date, document, fields, files, checked items) and its comment. Tasks are never deleted: they are moved to Dropped.
Priority and labels
- Priority: urgent, high, medium, low or none, shown as a colored flag on cards and lists.
- Labels belong to a space (a space's page › Labels): a name and a color. Members of the space manage them; a task gets labels of its space only, and loses them when it is sent to another space.
Pipes, My tasks and the search filter by label and priority.
Mentions
Type @ in a comment, a description or a refusal reason to mention someone: only people who can open the task are
suggested. The person mentioned is told at once in the app, and by e-mail if they are not in the app then.
Dependencies
A task can wait for other tasks (Dependencies › Add a task it waits for), from any space or pipe, among those you can open; loops are refused.
- While one of them is not done (or dropped), the task shows Blocked, and its page lists the tasks it blocks.
- Moving a blocked task on asks for confirmation, and is noted in its history.
- Once the last one is finished, the task's owner and author are told.
- A linked task someone cannot open shows them only its title and owner; a confidential one shows as Task not accessible.
Recurring tasks
Repeat makes a new task on each date of a rule:
- every n days;
- every n weeks, on chosen days;
- every n months, on a day of the month, on the first, second, third, fourth or last weekday (the first Monday), or on the last business day;
- every n years, on the task's date;
until an optional end date. At fixed dates, each task is made on its date or some days ahead (up to 90); once the previous one is done, the next one is made as soon as it is finished. Each new task copies the latest one — title, description, type, fields, owner, document, labels, priority, estimate and sub-tasks (unchecked).
Estimate and logged time
A task's Time section holds its estimate (typed as 2h30, 1.5 or 45min) and the time logged by hand —
who, which day (up to 90 days back), how long, an optional note — with the total against the estimate. Each person
logs their own time; an entry is changed by its author and deleted by its author or an admin of the team. Logged time
counts in the weekly report and exports.
Changing the type of a task
In a pipe, a task's page turns it into any type the pipe offers. When accepting a task from an incoming, it can be turned into a type of the chosen pipe. Fields both types share are kept.